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Complaints Process

Within our business, customer satisfaction and quality service are paramount.
However, we recognise that things can go wrong and that customers might sometimes have cause to
complain. When they do, and this is the result of something we have done or not done, we are
committed to putting things right, as we see all complaints as an opportunity to gain customer
feedback and improve our service.
This leaflet sets out the complaints procedure we have established to help ensure that you receive a
quick
and fair reply from us.
Our Commitment
We promise to:
•investigate your complaint thoroughly and, so far as within our control, promptly;
•keep you informed of progress; and
•do everything we reasonably can to help you.
How to Contact us
Here is how you can contact us should you have a complaint:
•By post: Mack Motors Balloch Ltd, Upper Cullernie Ct, Balloch, Inverness IV2 7HU
•By email: sales@mackmotorsballoch.com
•By phone: 07398668088
When you contact us
Please tell us:
•your name and address (including email address if you are happy to communicate in that way);
•your vehicle registration number;
•a phone number where we can contact you if we need to and any times you would prefer us to
contact
you;
•a clear description of your complaint; and
•what you would like us to do to put things right.
If you have asked someone to act on your behalf in pursuing your complaint, we will need your
signed authority before we will be able to deal with them.
Our Procedure
• We will work to resolve all complaints quickly and fairly.
• We will acknowledge your complaint in writing within five business days if we have not been able
to
resolve it sooner.
• Your complaint will be referred to one of our complaint handlers, who will investigate the
complaint
promptly, thoroughly and impartially.
• If your complaint relates to a vehicle which has been supplied under a finance agreement, the
finance company is likely to want investigate the matter itself and will gather information from us to
enable it to respond fully to your complaint. We will write to tell you if the complaint has been
forwarded to the finance company to deal with.
• We (and/or the finance company) will aim to let you have a final response to your complaint within
eight weeks of receipt but, if it remains unresolved after that time, you will be informed in writing
why a final response has not been provided and when you should expect to receive it. Rather than
await a final response, you may be able to refer your complaint to the Financial Ombudsman Service
at that point, so you will also be provided with details of the Financial Ombudsman Service together
with an explanatory leaflet.
• We have intentionally made our complaints handling procedure simple to follow, so that you
should not have to seek any advice (for example, from a solicitor), so we (or the finance company)
will not normally agree to meet any costs you incur for such advice, even if your complaint is upheld.
Independent Review of Your Complaint
The Financial Ombudsman Service provides a free, independent and impartial service for customers
to resolve disputes with financial services firms. The Financial Ombudsman Service will be able to
tell you whether or not they can deal with your complaint.
If you decide to refer your complaint to the Financial Ombudsman Service, you must do so within six
months of the date of our final response. If you do not refer your complaint in time, the
Ombudsman will not have our permission to consider your complaint and so will only be able to do
so in very limited circumstances
(for example, if the Ombudsman believes that the delay was as a result of exceptional
circumstances).
The Financial Ombudsman Service can only deal with your complaint if you have given us (or the
finance company) the opportunity to put matters right, so please contact us first and we will do all
we can to help you. The contact details for the Financial Ombudsman Service are:
Financial Ombudsman Service
Exchange Tower Harbour Exchange London E14 9SR
Telephone:
0800 023 4567 (calls free on mobile phones and landline
0300 123 9123 (consumer helpline - calls cost no
more than calls to 01 or 02 number)
Email: complaint.info@financial-ombudsman.org.uk
Website: www.financial-ombudsman.org.uk

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Representative Example [PCP]

An OTR Cash Price of £7,995.00 with a deposit of £495.00 leaving an amount of credit of £7,500.00. The agreement is resulting a Representative 13.9% APR and a total amount payable of £9,354.38. Payments are based on a duration of agreement of 23 months, with a first monthly payment of £ 256.79, regular monthly payment of £256.79 and a final monthly payment of £3,210.00.

Contact Details

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Upper Cullernie
Balloch


Inverness
IV27HU 07398 668088

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